# WaitlistCare

> Waitlist management software for daycares, preschools, Montessori schools, therapy practices, healthcare clinics, and senior living communities. Families add themselves through a public signup link, check their position with a private status link, and receive automated email updates.

WaitlistCare replaces spreadsheets and paper waiting lists. Organizations create locations and groups (by age range, classroom, or service type), then manage entries through table, compact, or board views. Entries can progress automatically between age-based groups, carry priority tags, collect required documents, and take registration fees through Stripe.

Key facts:

- Pricing: $25/month per location, or $20/month per location billed annually ($240/year per location)
- 30-day free trial. Unlimited entries and unlimited team members on every plan
- Marketing site: https://waitlistcare.com — Dashboard: https://app.waitlistcare.com
- Sitemap: https://waitlistcare.com/sitemap-0.xml

## Solutions by industry

- [Daycare waitlist software](https://waitlistcare.com/daycare-waitlist-software): Manage childcare enrollment demand, let parents check status online, organize by age group.
- [Preschool waitlist software](https://waitlistcare.com/preschool-waitlist-software): Organize enrollment by classroom and track desired start dates.
- [Montessori waitlist software](https://waitlistcare.com/montessori-waitlist-software): Multi-year waitlists for mixed-age classrooms, with sibling priority.
- [Age-based childcare waitlist software](https://waitlistcare.com/age-based-childcare-waitlist-software): Automatic age progression across infant, toddler, and preschool groups.
- [Healthcare waitlist software](https://waitlistcare.com/healthcare-waitlist-software): Patient waitlist management for clinics and providers, including urgency levels.
- [Therapy practice waitlist software](https://waitlistcare.com/therapy-waitlist-software): Intake management for speech, occupational, physical, and mental health practices.
- [Senior living waitlist software](https://waitlistcare.com/senior-living-waitlist-software): Prospective resident tracking for assisted living, memory care, and independent living.

## Comparisons

- [WaitlistCare vs Brightwheel](https://waitlistcare.com/compare/brightwheel-alternative): Feature and pricing comparison for childcare waitlist management.
- [WaitlistCare vs Procare](https://waitlistcare.com/compare/procare-alternative): Feature and pricing comparison for childcare centers.
- [WaitlistPlus alternative](https://waitlistcare.com/compare/waitlistplus-alternative): Comparison against WaitlistPlus for daycare waitlists.
- [Excel and Google Sheets alternative](https://waitlistcare.com/compare/excel-spreadsheet-alternative): What spreadsheets miss and when to move off them.

## Getting started

- [Help center](https://waitlistcare.com/help): Index of all documentation, organized by category.
- [Quick start guide](https://waitlistcare.com/help/quick-start-guide): Get a waitlist running in under 10 minutes.
- [Setting up your organization](https://waitlistcare.com/help/setting-up-your-organization): Organization name, contact details, and timezone.
- [Adding your first location](https://waitlistcare.com/help/adding-your-first-location): Create and manage locations, which are the unit of pricing.
- [Creating groups](https://waitlistcare.com/help/creating-groups): Organize entries by age range, service type, or any category.
- [Inviting team members](https://waitlistcare.com/help/inviting-team-members): Add staff and assign roles.

## Managing a waitlist

- [Adding entries manually](https://waitlistcare.com/help/adding-entries-manually): Add entries directly from the dashboard.
- [Editing entry details](https://waitlistcare.com/help/editing-entry-details): Update information, add notes, manage documents, view activity.
- [Understanding positions](https://waitlistcare.com/help/understanding-positions): How positions work and how to reorder entries.
- [Waitlist views](https://waitlistcare.com/help/waitlist-views): Table, compact, and board views.
- [Using filters and search](https://waitlistcare.com/help/using-filters-and-search): Find entries quickly.
- [Bulk operations](https://waitlistcare.com/help/bulk-operations): Delete, archive, and notify multiple entries at once.
- [Importing from CSV](https://waitlistcare.com/help/importing-from-csv): Bulk import entries from a spreadsheet.
- [Exporting to CSV](https://waitlistcare.com/help/exporting-to-csv): Download waitlist data for reporting and backup.

## Configuration

- [Self-signup setup](https://waitlistcare.com/help/self-signup-setup): Public signup links so families can add themselves.
- [Custom form fields](https://waitlistcare.com/help/custom-form-fields): Collect information specific to your organization.
- [Creating custom statuses](https://waitlistcare.com/help/creating-custom-statuses): Workflow statuses matching how you process entries.
- [Setting up groups](https://waitlistcare.com/help/setting-up-groups): Create and manage groups in detail.
- [Managing locations](https://waitlistcare.com/help/managing-locations): Add, edit, and configure locations.
- [Using tags effectively](https://waitlistcare.com/help/using-tags-effectively): Organize and filter with tags, including priority tags.
- [Age forecast](https://waitlistcare.com/help/age-forecast): Project how groups will look at a future date as children age.
- [Document types and requirements](https://waitlistcare.com/help/document-types-and-requirements): Required and optional documents for enrollment.

## Communications

- [Sending notifications](https://waitlistcare.com/help/sending-notifications): Email families about their waitlist position.
- [Welcome emails and reminders](https://waitlistcare.com/help/welcome-emails-and-reminders): Automatic welcome emails and scheduled reminders.
- [Email template customization](https://waitlistcare.com/help/email-template-customization): Customize the emails families receive.

## Account and billing

- [Billing and subscriptions](https://waitlistcare.com/help/billing-and-subscriptions): Location-based pricing, payment methods, subscription management.
- [Organization settings](https://waitlistcare.com/help/organization-settings): Profile, contact information, and timezone.
- [Team management and roles](https://waitlistcare.com/help/team-management-and-roles): Roles and access permissions.
- [Payment setup with Stripe](https://waitlistcare.com/help/payment-setup): Accept registration fees from families.
- [Understanding the activity log](https://waitlistcare.com/help/understanding-the-activity-log): Audit trail of changes in your organization.

## For families on a waitlist

- [Checking your waitlist status](https://waitlistcare.com/help/checking-waitlist-status): Use your personal status link to see your position.
- [Uploading documents](https://waitlistcare.com/help/uploading-documents): Submit required documents through your status page.
- [Self-removal from a waitlist](https://waitlistcare.com/help/self-removal-from-waitlist): Remove yourself if you no longer need a spot.

## Company and policies

- [Frequently asked questions](https://waitlistcare.com/faq): Common questions about features, pricing, and setup.
- [Contact](https://waitlistcare.com/contact): Reach the team about pricing, features, support, or partnerships.
- [Privacy policy](https://waitlistcare.com/privacy): How data is collected, used, and protected.
- [Terms of service](https://waitlistcare.com/terms): Terms and conditions for using WaitlistCare.
- [Data processing agreement](https://waitlistcare.com/data-processing): How personal data is processed on behalf of customers.

## Optional

- [Blog](https://waitlistcare.com/blog): Guides on waitlist management across childcare, healthcare, and senior living.
- [How to manage a daycare waitlist](https://waitlistcare.com/blog/how-to-manage-daycare-waitlist): Complete guide from intake to enrollment.
- [10 daycare waitlist best practices](https://waitlistcare.com/blog/daycare-waitlist-best-practices): Practices used by established childcare centers.
- [Waitlist software vs spreadsheets](https://waitlistcare.com/blog/waitlist-software-vs-spreadsheet): When it makes sense to move off Excel or Google Sheets.
- [Free daycare waitlist template for Excel](https://waitlistcare.com/blog/free-daycare-waitlist-template): Downloadable spreadsheet template for daycares and preschools.
- [Childcare waitlist communication](https://waitlistcare.com/blog/childcare-waitlist-communication): Communication strategies that keep families engaged.
- [Preschool enrollment tips](https://waitlistcare.com/blog/preschool-enrollment-tips): Preparing for peak registration season.
- [Montessori school waitlist management](https://waitlistcare.com/blog/montessori-school-waitlist-management): Multi-year enrollment with mixed-age classrooms and sibling priority.
- [Patient waitlist management for healthcare](https://waitlistcare.com/blog/patient-waitlist-management-healthcare): Streamlining patient intake for clinics and practices.
- [Therapy practice intake workflow](https://waitlistcare.com/blog/therapy-practice-intake-workflow): Reducing administrative burden in therapy intake.
- [Senior living waitlist management](https://waitlistcare.com/blog/senior-living-waitlist-management): Resident intake for assisted living and memory care.