Waitlist Management Made Simple
Professional waitlist management for childcare, healthcare, and service providers. Keep clients informed, organized, and happy.
30-day free trial • No credit card required
Sarah Mitchell
Infant Room
Michael Chen
Toddler Room
Jennifer Ortiz
Toddler Room
Unlimited Entries
Unlimited Users
24/7 Access
Secure & Private
Everything You Need
Powerful features designed for busy service providers
Easy Management
Add families, track positions, and manage multiple locations from one intuitive dashboard.
Document Collection
Collect and review required documents like immunization records, birth certificates, and forms.
Custom Statuses & Tags
Create custom statuses with colors and tags to organize your waitlist exactly how you need.
Automated Communication
Keep clients informed with automated emails, customizable templates, and easy status checks.
Multi-Location
Manage waitlists across multiple locations with separate settings and staff permissions.
Team Collaboration
Invite staff members with role-based permissions so everyone stays on the same page.
Document Collection & Review
Stop chasing paper. Collect required documents digitally and review them in one central place.
- Configure required document types (immunizations, birth certificates, forms)
- Upload and preview documents directly in the app
- Approve or reject with feedback for resubmission
- See at a glance which entries are missing required documents
Emma Smith
Infant Room • Position #3
Immunization Records
vaccine-records.pdf
Birth Certificate
birth-cert.jpg
Emergency Contact Form
Not uploaded yet
Little Stars Daycare
Join Our Waitlist
Secure payment processing
Collect Registration Fees
Accept payments during self-signup with secure payment processing. Reduce no-shows and streamline enrollment.
- Set custom registration fee amounts per location
- Secure, industry-standard payment processing
- Funds deposited directly to your bank account
- Manage payments and refunds in one place
Built For Your Industry
Tailored solutions for organizations that need waitlist management
Daycare Centers
Manage infant, toddler, and preschool waitlists with age group tracking
Learn MorePreschools
Handle enrollment demand with classroom-based organization
Learn MoreHealthcare
Patient waitlist management for clinics and medical practices
Learn MoreTherapy Practices
Client intake management for therapy and counseling services
Learn MoreHow It Works
Get started in minutes, not days
Sign Up
Create your account in seconds. No credit card required to start your 30-day free trial.
Set Up
Add your locations, create groups, and customize statuses to match your workflow.
Import
Import your existing waitlist from a spreadsheet or add entries manually.
Go Live
Share your self-signup link and let families check their status anytime.
Simple, Transparent Pricing
One plan. Everything included. Pay only for the locations you need.
Per Location
Billed annually ($240/year per location)
No credit card required • Cancel anytime
Ready to Simplify Your Waitlist?
Join organizations who trust WaitlistCare to manage their clients
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