For Therapy Practices

Therapy Waitlist Software That Works

Manage patient waitlists for speech therapy, occupational therapy, physical therapy, and mental health practices with ease.

30-day free trial • No credit card required

Patient Waitlist

Patient

Group

Therapy Practice Challenges

Managing patient waitlists while delivering quality care

High demand for therapy services means lengthy waitlists that need careful management to serve patients fairly.

Families checking on their waitlist status takes time away from patient care and administrative tasks.

Tracking which patients need which therapists or specialties across a growing waitlist is complex.

Features that streamline patient intake and waitlist management

Create separate waitlists for different services: speech therapy, OT, PT, ABA, or mental health. Track each independently.

Send status updates automatically. Patients can check their position online without calling your office.

Capture referral source, insurance, diagnosis, urgency level, and any other information your practice needs.

Track which therapist patients are waiting for, or indicate flexibility for faster placement.

Flag urgent cases, returning patients, or insurance time limits to ensure appropriate prioritization.

Understand average wait times by service, track conversion rates, and identify capacity planning needs.

Manage pediatric and adult speech therapy waitlists with diagnosis tracking and age-based organization.

Track OT and PT patients, referral sources, and insurance authorizations across your caseload.

Handle therapy intake waitlists with provider matching, urgency flags, and confidential notes.

Monthly Annual Save 20%

Per Location

$20 /month

Billed annually ($240/year)

No credit card required

Join therapy practices using WaitlistCare to streamline patient intake.

30-day free trial. No credit card required.