Preschool Waitlist Software That Works
Handle enrollment demand, organize by classroom, and keep families engaged while they wait for a spot at your preschool.
30-day free trial • No credit card required
Ava Thompson
5 years
Olivia Martinez
3 years
Ethan Brooks
4 years
Mason Chen
3 years
24
Waiting
15
Enrolled
Sound Familiar?
Preschool directors face unique enrollment challenges
Spreadsheet Chaos
Multiple spreadsheets for different classrooms make it hard to track families accurately and keep information up to date.
Endless Phone Calls
Parents calling daily to check their waitlist position takes valuable time away from running your program.
Age Transition Tracking
As children age into different classrooms, managing waitlist positions across multiple lists becomes complicated. WaitlistCare handles age-based progression automatically.
Built for Preschool Enrollment
Features designed specifically for preschool programs
Classroom-Based Organization
Create separate waitlists for each classroom or age group (3s, 4s, Pre-K) with automatic position tracking.
Automated Parent Updates
Send position updates automatically. Parents can check status anytime without calling your office.
Custom Enrollment Fields
Capture the information you need: potty training status, previous preschool experience, sibling priority, and more.
Desired Start Date Tracking
Track when families want to start and filter your list by enrollment timing preferences.
Priority Tags
Tag families with priority status: staff children, siblings of current students, church members, or alumni.
Enrollment Analytics
Understand your waitlist trends, average wait times, and peak registration periods to plan capacity.
Perfect For Your Program
Half-Day Preschool
Manage morning and afternoon session waitlists separately, track schedule preferences, and coordinate enrollment.
Full-Day Programs
Handle extended day options, track families who need before/after care, and manage capacity across age groups.
Multi-Campus Preschools
Manage waitlists across multiple locations from one dashboard with location-specific settings and reporting.
Why Preschools Choose Us
- Classroom-based waitlist organization
- Parent self-service status portal
- Document collection & review
- Email notifications & templates
- Family linking & priority tracking
- Custom statuses with colors
- Desired start date tracking
- Bulk CSV import from spreadsheets
- Public signup link for your website
- Team access with role permissions
- Export waitlist data anytime
- Collect registration fees
Preschool Waitlist FAQ
Everything you need to know about managing your preschool waitlist
How do I organize preschool waitlists by classroom?
WaitlistCare lets you create separate groups for each classroom (3s, 4s, Pre-K). Each group maintains its own waitlist with automatic position tracking, and children can age into the next group automatically.
Can parents check their preschool waitlist position online?
Yes, parents receive a magic link to check their position anytime without calling your office. This self-service portal shows their current position, status, and any documents needed.
How do I handle priority families like siblings or staff children?
Use custom tags to mark priority families - siblings of current students, staff children, church members, or alumni. You can filter your waitlist by these tags and manually adjust positions as needed.
Can I track desired start dates for preschool enrollment?
Yes, you can add a desired start date field to your signup form. Filter your waitlist by start date to see which families are ready for the next enrollment period.
How much does preschool waitlist software cost?
WaitlistCare costs $20/month per location when billed annually ($240/year) or $25/month when billed monthly. All features are included with no limits on waitlist entries or staff accounts.
Ready to Simplify Your Preschool Waitlist?
Join preschools across the country using WaitlistCare to manage enrollment demand.
Start Your Free Trial30-day free trial. No credit card required.