Daycare Waitlist Software That Works
Daycare and childcare centers use WaitlistCare to replace messy spreadsheets. Give parents real-time updates and save hours every week.
30-day free trial • No credit card required
Sophia Davis
5 months
Emma Johnson
3 months
Liam Smith
1y 6m
Noah Wilson
2 years
12
Waiting
8
Enrolled
Sound Familiar?
Common challenges daycare directors face every day
"What's my position?"
Parents call constantly asking about their waitlist position. You spend hours each week answering the same questions.
Spreadsheet Chaos
Your Excel sheet is a mess. Multiple staff updating it, version conflicts, and no way to know who changed what.
Sibling Tracking
Keeping track of siblings, priority families, and special circumstances is nearly impossible in a spreadsheet.
Age-Based Childcare Waitlist Software
Stop manually tracking birthdays and reassigning children between classrooms. WaitlistCare automatically organizes your waitlist by age group - infants, toddlers, preschool, and school-age - with each group maintaining its own queue.
- Children automatically move to the next age group as they grow
- Separate waitlist positions for each classroom
- Parents see their position within their child's specific group
- Supports unborn children with due dates
Built for Busy Daycare Directors
Everything you need to manage enrollment waitlists professionally
Self-Service Status Checks
Parents receive a magic link to check their position anytime. No passwords, no accounts, no phone calls to your office.
Reduces admin callsAge Group Management
Organize waitlists by infant, toddler, preschool, and school-age groups. Each classroom gets its own queue. Children automatically progress to the next age group as they grow.
Separate positions per groupPriority & Sibling Tags
Tag families as siblings, staff children, priority, or any custom category. Filter and find families instantly.
Custom tags with colorsMulti-Location Support
Running multiple centers? Manage all locations from one dashboard with separate waitlists and settings.
$20/month per locationLittle Stars Daycare
Join Our Waitlist
Secure payment processing
Collect Registration Fees
Accept payments during self-signup with secure payment processing. Reduce no-shows and streamline enrollment.
- Set custom registration fee amounts per location
- Secure, industry-standard payment processing
- Funds deposited directly to your bank account
- Manage payments and refunds in one place
Everything Daycares Need
- Automatic position tracking per age group
- Parent self-service status portal
- Age forecasting to plan ahead
- Document collection & review
- Email notifications & customizable templates
- Family linking for siblings
- Custom statuses (Waitlisted, Enrolled, Withdrawn)
- Custom tags for priority families
- Bulk CSV import from existing spreadsheets
- Public signup links for your website
- Team access with role permissions
- Export waitlist data anytime
- Collect registration fees
Daycare Waitlist FAQ
Everything you need to know about managing your waitlist
How does daycare waitlist software reduce phone calls?
Parents receive a magic link to check their waitlist position anytime online. This self-service portal eliminates the need to call your office, typically significantly reducing status inquiry calls.
Can I organize waitlists by age group?
Yes! Create separate waitlists for infants, toddlers, preschool, and school-age groups. Each group maintains its own queue with automatic position tracking. Children can even age into the next group automatically.
Can parents sign up online?
Yes! Create a public signup link for your website. Parents fill out a form, select their preferred age group, and optionally pay a registration fee. They're automatically added to the correct waitlist.
How do I manage siblings on the waitlist?
WaitlistCare supports family linking to connect siblings. Use custom tags to mark priority families, staff children, or any category for easy filtering and priority management.
Can I import my existing spreadsheet?
Yes, bulk CSV import lets you upload your existing spreadsheet and map columns to our fields. Your entire waitlist can be imported in minutes with all contact information preserved.
Does it support multiple locations?
Yes, unlimited locations under one account. Each location has its own waitlist settings, signup links, and age groups. Pricing is $20/month per location when billed annually.
How much does it cost?
WaitlistCare costs $20/month per location when billed annually ($240/year) or $25/month when billed monthly. No limits on waitlist entries or staff accounts. 30-day free trial included.
What's the difference between daycare and childcare software?
The terms are often used interchangeably. 'Daycare' typically refers to full-day care for infants and toddlers, while 'childcare' is a broader term covering all types of care including preschools and after-school programs. WaitlistCare works for all childcare settings.
Which waitlist software is best for high-volume childcare centers?
WaitlistCare is designed specifically for busy childcare centers with long waiting lists. Features like parent self-service portals eliminate status inquiry calls, bulk CSV import handles large existing lists, and age-based organization keeps queues manageable. There are no limits on waitlist entries, so centers with 100+ families on the list pay the same $20/month as smaller programs.
How do busy daycares manage long waiting lists efficiently?
Successful daycares with long waitlists use three strategies: (1) Self-service status checks so parents don't call asking 'what's my position?', (2) Age-based organization with separate queues for infants, toddlers, and preschool so each classroom has its own manageable list, and (3) Custom tags to quickly identify priority families, siblings, and special circumstances. WaitlistCare provides all three in one affordable solution.
What features should I look for in daycare waitlist software?
Essential features include: parent self-service status portal (significantly reduces phone calls), age group organization (separate queues per classroom), family linking for siblings, email notifications with customizable templates, public signup links for your website, document collection, registration fee payments, and CSV import/export. Look for flat-rate pricing with no limits on waitlist entries to avoid surprise costs as your list grows.
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