Montessori Waitlist Software Built for Mixed-Age Classrooms
Manage your multi-year waitlists with ease. Track families by age group, sibling preference, and Montessori philosophy alignment. Parent self-service portal dramatically reduces admin calls.
30-day free trial • No credit card required
Sofia Chen
5 years
Lucas Martinez
2 years
Maya Patel
4 years
Aiden Brooks
1 year
18
Waiting
12
Enrolled
Sound Familiar?
Montessori schools face unique enrollment challenges
Multi-Year Waitlists
Families wait 2-3 years for infant/toddler spots. Your spreadsheet can't track aging up to the next classroom level.
Mixed-Age Complexity
Traditional age groups don't work for 3-6 classrooms. You need custom groupings aligned with Montessori philosophy.
Sibling Priority
Every school has different sibling policies. Manual tracking leads to mistakes and unhappy families.
Built for Montessori Philosophy
Features designed specifically for Montessori schools
Age-Based Position Tracking
Automatically update positions as children age into new classroom ranges (0-3, 3-6, 6-9, 9-12).
Mixed-Age Classroom Support
Flexible age grouping aligned with Montessori levels. Track Nido, Primary, Elementary I, Elementary II separately.
Sibling Linking
Connect family members and apply priority rules automatically while maintaining transparency and fairness.
Philosophy Alignment Tags
Track family values, previous Montessori experience, and commitment level to find the best fit.
Deposit Management
Track enrollment deposits, refund policies, and payment status for each family on your waitlist.
Multi-Campus Support
Manage waitlists across multiple Montessori locations from one dashboard with cross-campus visibility.
Perfect For Your Montessori Program
Infant/Toddler Waitlists
Families register before birth, wait 2+ years. Track aging up to Primary program automatically.
Transfer Students
Mid-year openings from families moving or changing schools. Quick backfill from waitlist with proper matching.
Sibling Enrollment
Give priority to families with enrolled children while maintaining fairness and transparency.
Why Montessori Schools Choose Us
- Mixed-age classroom organization
- Parent self-service status portal
- Document collection & review
- Email notifications & templates
- Family linking & sibling priority
- Custom statuses with colors
- Age-based position tracking
- Bulk CSV import from spreadsheets
- Public signup link for your website
- Team access with role permissions
- Export waitlist data anytime
- Collect deposit fees
Montessori Waitlist FAQ
Everything you need to know about managing your Montessori waitlist
How does WaitlistCare handle mixed-age Montessori classrooms?
Create custom age groups matching your programs (e.g., 0-3 Nido, 3-6 Primary, 6-9 Elementary I). Each group maintains a separate waitlist with automatic position tracking.
Can I give priority to siblings of currently enrolled students?
Yes! Link family members together and apply custom priority rules. Siblings automatically get preferential placement while maintaining transparency.
What happens when a child ages out of one waitlist into another?
Parents can update their child's age, and WaitlistCare automatically moves them to the appropriate age group waitlist with notification to both parents and staff.
How do parents check their waitlist position without calling?
Each family gets a unique status link where they can see their position, group, and estimated wait time 24/7 from any device.
Can I manage waitlists for multiple Montessori campuses?
Absolutely. Add unlimited locations for $20/month each. Parents can indicate campus preference, and you get cross-campus visibility.
Does WaitlistCare integrate with Montessori school management software?
WaitlistCare focuses solely on waitlist management. Export your list as CSV to import into other systems when families enroll.
Ready to Simplify Your Montessori Waitlist?
Join Montessori schools across the country using WaitlistCare to manage multi-year enrollment.
Start Your Free Trial30-day free trial. No credit card required.