Age-Based Childcare Waitlist Software
Children age into the right classroom automatically. Organize your waitlist by infant, toddler, preschool, and school-age groups with separate positions for each.
30-day free trial • No credit card required
3
Groups
18
Waiting
How Age-Based Waitlists Work
Children automatically move to the right age group as they grow
1. Create Age Groups
Set up groups like Infants, Toddlers, Preschool, and Pre-K. Each group has its own waitlist queue with separate positions.
2. Set Age Ranges
Define the age range for each group. When a child's birthday moves them past the range, they automatically transition.
3. Auto-Progress
Children move to the next age group automatically as they age. They join at the end of the new group's queue.
Why Age-Based Waitlist Management Matters
The challenges of managing childcare enrollment without age-based organization
Manual Age Tracking
Without age-based software, you're manually checking birthdays and moving children between lists. Time-consuming and error-prone.
Hours wasted weeklyAutomatic Transitions
WaitlistCare handles age progression automatically. Children move to the right group on their birthday without any manual work.
Fully automatedConfused Parents
Parents don't understand why their position changes. They signed up #5 but now they're #12 because their child aged into a new group.
Frustrated familiesClear Group Positions
Parents see their position within their child's specific age group. No confusion - they understand exactly where they stand.
Transparent statusComplete Age-Based Waitlist Features
- Automatic age progression as children grow
- Separate queue positions per age group
- Age forecasting to see future group counts
- Age-based classroom assignments
- Birthday-triggered group transitions
- Infant, Toddler, Preschool & School-age groups
- Parent self-service status portal
- Filter waitlist by any age group
- Email notifications for group changes
- Family linking for siblings
- Custom tags for priority families
- Bulk CSV import from spreadsheets
- Export waitlist data anytime
- Collect registration fees
Perfect for Any Childcare Setting
Age-based waitlist software works for all types of childcare providers
Daycare Centers
Manage infant through school-age groups with automatic progression as children grow.
Preschools
Organize by 3-year-olds, 4-year-olds, and Pre-K with separate waitlists for each classroom.
After-School Programs
Track K-5 grade levels with children automatically moving up each school year.
Frequently Asked Questions
Common questions about age-based childcare waitlist software
What is age-based waitlist management?
Age-based waitlist management organizes your childcare waitlist by age groups (infants, toddlers, preschool, etc.). Each group has its own queue with separate positions, so families know exactly where they stand for their child's specific classroom.
How does automatic age progression work?
When a child's birthday moves them past their current age group's range, they automatically transition to the next group. For example, a child in the infant group (0-12 months) will move to the toddler group when they turn 1. They join at the end of the new group's queue.
Do children keep their position when they age up?
Each age group maintains its own separate queue. When a child ages into a new group, they join at the end of that group's waitlist. Their original signup date is preserved for reference, but their position is based on the new group's queue order.
Can parents see which age group their child is in?
Yes! Parents can check their child's waitlist status anytime using a secure magic link. They see their position within their specific age group, the group name, and any status updates - no login required.
How much does age-based waitlist software cost?
WaitlistCare costs $20/month per location when billed annually ($240/year) or $25/month when billed monthly. All features including age-based groups, automatic progression, and parent portal are included.
Ready for Age-Based Waitlist Management?
Stop manually tracking birthdays. Let children age into the right classroom automatically.
Start Your Free Trial30-day free trial • No credit card required