Free Daycare Waitlist Template for Excel
Manage your waitlist with our free, easy-to-use Excel template
Managing a waitlist for your daycare, preschool, or childcare center doesn't have to be complicated. Whether you're just getting started or need a quick way to track interested families, this free Excel waitlist template helps you stay organized without the hassle.
Built by WaitlistCare, this starter template is perfect for small centers that want a simple, no-frills waitlist.
Download Your Free Template
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What's Included in the Template
Simple Waitlist Tracking
Track each family in one clean, easy-to-manage list.
- Child name tracking
- Parent contact information
- Email and phone fields
- Notes for special details
Automatic Position Numbering
The template automatically numbers each family as you add them. No manual sorting required.
This makes it easy to:
- See who is next
- Communicate position to parents
- Keep your list organized
Status Management
Quickly mark each family as Waiting, Enrolled, or Removed. Color coding helps you scan your list at a glance.
Lightweight Dashboard
The built-in dashboard gives you a quick snapshot of:
- How many families are waiting
- How many enrolled
- How many removed
Perfect for quick weekly check-ins.
How to Use This Waitlist Template
Step 1: Download and Open
After submitting the form above, check your email for the download link. Open the file in Microsoft Excel or Google Sheets.
Step 2: Add Families
When a family inquires, add a new row and enter child name, parent contact info, date added, and status. The position column updates automatically.
Step 3: Update Status as Things Change
As families enroll or drop off the list, simply update the Status field. The template will keep everything organized.
When a Spreadsheet Isn't Enough
Excel templates work well for small waitlists. However, many childcare centers eventually need more automation.
Common signs it's time to upgrade:
- Your waitlist is getting long
- You manage multiple classrooms
- Parents frequently ask for updates
- You're manually emailing families
- You want better visibility across locations
- You want parents to check their status online
When you reach that point, childcare waitlist management software like WaitlistCare can help.
Frequently Asked Questions
Is this daycare waitlist Excel template really free?
Yes! This childcare waitlist template is completely free with no hidden costs. Simply enter your information above, and we'll email you the Excel file immediately. No credit card required.
Can I use this for my preschool or childcare center?
Absolutely! While designed as a daycare waitlist spreadsheet, this template works perfectly for preschools, childcare centers, nursery schools, and any early childhood program managing a waitlist.
Does this childcare waitlist template work with Google Sheets?
Yes! The daycare waitlist Excel template is fully compatible with Google Sheets, Microsoft Excel, Apple Numbers, and other spreadsheet programs. Just upload the file and start using it.
Can I customize this Excel waitlist for my specific needs?
Of course! You can customize any part of this preschool waitlist template—add columns, change status options, adjust colors, or modify it however you need for your daycare or childcare program.
How is this different from other waitlist spreadsheets?
Our daycare waitlist template includes automatic position numbering, a built-in dashboard for quick stats, and color-coded status management. It's specifically designed for childcare centers, not just a generic spreadsheet.
What if I need more than a spreadsheet?
If you outgrow this Excel template, WaitlistCare's daycare waitlist software offers automation, parent self-service, email notifications, and multi-location support—perfect for growing childcare centers.
Ready to Automate Your Waitlist?
WaitlistCare helps childcare centers manage multiple classrooms, track positions automatically, send parent notifications, and stay organized as you grow.